Brief the crew, reach every delegate and clear a hall in order
For conferences, exhibitions and one-off events. Your crew talk in voice rooms, delegates and exhibitors join a text list for the day, and the organiser and the venue both get a record of what happened.
Every event brings a new venue, a new crew and a new crowd
There is no time to train people on radios or to ask delegates to install an app. Delegates join a list by scanning a QR code at registration, the crew sign in to the app the day before, and the alert scenarios come ready-made from a pack.
When the event is over, the organiser, the venue and the insurer can all see the timeline and the messages.
Typical situations
Clearing one hall
The people in the hall are texted the route out, everyone else is told to stay where they are, and the replies show who is out.
A suspicious item
Someone finds an unattended bag under a stand. The area is cordoned off, the crew are told on voice, and nearby exhibitors get a text.
A medical call
A delegate collapses in a seminar room. The first aid team hear the call straight away, and the timeline records who went and when.
Delegates join at the badge desk
A QR code at registration opens a sign-up page with your event’s branding. Delegates enter their number and receive a welcome text, and you can reach them with a single message for the rest of the event.
- Your branding on the sign-up page
- A welcome text when someone joins
- The list is cleared when the event is over
Start from the Hotels and conference centres pack
Choose the pack for the kind of venue in the set-up wizard. The conference pack creates the alert scenarios and the procedures for evacuation, invacuation, lockdown, fire and medical, worded for a venue with its own team and a visiting organiser.
An outdoor event starts from the festivals pack instead.
Roles the pack creates
- Duty manager
- Reception
- Security and night team
- Floor marshals
- Delegates and exhibitors, by text
Martyn’s Law
A public event with checks at entry, where 800 or more people may be present at once, is a qualifying event in the enhanced tier of the Terrorism (Protection of Premises) Act 2025, and the venue that hosts it may have duties of its own. whoot. supports the procedures for both.
Plan your next event with whoot.
We will run a 30-minute walkthrough using your halls, your crew and a QR code at the badge desk.
Or call 020 3856 8700.