Using Transcription

Turn your team's conversations into searchable, indexed text with AI-powered speech-to-text. Live transcription in 30+ languages with automatic language detection.

How Transcription Works

When enabled on a channel, whoot.'s AI engine converts spoken audio to text in real time — no post-processing delay. The transcription engine:

1. Captures the audio stream from the channel
2. Automatically detects the language being spoken
3. Converts speech to text with speaker identification
4. Generates AI summaries, action items, and sentiment analysis automatically

Enabling Transcription

1. Navigate to your dashboard
2. Click the settings icon on the channel
3. Toggle Transcription to enabled
4. Save your changes

Transcription is included in every whoot. plan with a pooled allowance of 500 minutes per user per month. See Transcription for full details.

Supported Languages

whoot. supports automatic transcription in 30+ languages, including:

Language detection is automatic — you don't need to select a language. The AI engine identifies the language being spoken and transcribes accordingly. Multi-language conversations are handled seamlessly.

Viewing Transcripts

Transcripts are available in two places:

• Live — Real-time text appears in the channel as people speak
• Session Replay — Synced transcript overlay when replaying recordings

AI-Powered Features

whoot. goes beyond raw speech-to-text. Each transcription includes:

• Summaries — AI-generated summary of the conversation highlights
• Action items — Automatically extracted tasks and follow-ups
• Sentiment analysis — Overall tone and sentiment of the discussion
• Speaker identification — Each line attributed to the correct speaker
• Keyword search — Full-text search across all transcripts in your workspace

Searching Transcripts

Use the search function in your dashboard to find specific moments across all recorded and transcribed conversations:

1. Open the search panel
2. Enter keywords, phrases, or speaker names
3. Results show the matching transcript segment with timestamp
4. Click a result to jump directly to that moment in the session replay

Usage & Allowance

Transcription usage draws from your team's pooled allowance (500 min/user/month). Key points:

• Only active speech is counted — silence is not metered
• Usage is tracked in real time and visible in your billing dashboard
• Email alerts at 50%, 80%, and 100% keep you informed
• Overage is billed at £0.01/min, or can be disabled by an administrator

Best Practices

• Combine with recording — Get both audio replay and searchable text
• Enable on standup channels — Absent team members can read the summary and action items instead of watching a replay
• Use for meeting minutes — AI summaries replace the need for a dedicated note-taker
• Monitor usage — Review your transcription minutes in the billing dashboard to optimise costs

Next Steps

• Session Replay — Review recordings with synced transcripts
• Transcription — Allowances, overage, and technical details
• Billing & Subscriptions — Manage usage and costs